Administrative Assistant - Diabetes and Endocrinology (UPMC Presbyterian)

UPMC • Pittsburgh, PA

2d • Onsite

About The Position

We are now hiring an Administrative Assistant to support the Diabetes and Endocrinology Department at UPMC Presbyterian. This position will be instrumental in supporting a large and dynamic team, which includes 36 physicians, 10 fellows, 21 advanced practice providers, 10 certified diabetes care and education specialists (CDCES), and 2 dieticians. The scope of work will cover a range of essential tasks, with a particular focus on scheduling appointments and pre-charting for visits. Given the size and diversity of the team, effective organization and communication will be key to ensuring that all members receive the support they need.

Requirements

• High School diploma or equivalent.
• Up to one year of administrative experience preferred.
• Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software
• Ability to use applicable MS Suite products
• Knowledge of business processes and procedures
• Ability to use basic reasoning skills
• Act 34

Responsibilities

• Under direct supervision, provides general administrative support to a department or group of professionals.
• Orders office supplies and maintains office equipment.
• Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
• Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).
• Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
• Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.
• Answers, screens, and routes incoming calls and messages. Responds to routine questions.
• Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).
• Greets, screens, and directs visitors to appropriate staff member.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED