Administrative Assistant (Utility Truck Rental & Repair)

Custom Truck One Source•Acheson, AB

3h•Hybrid

About The Position

Custom Truck One Source (CTOS) is a leading North American provider of specialty trucks and equipment serving utility, telecom, rail, and infrastructure industries. With 30+ years of experience, 40+ locations, and a fleet of 10,000+ units, CTOS delivers sales, rental, and service solutions—supporting customers across the U.S. and Canada, including our growing Edmonton operations. We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will possess excellent communication skills, be proficient in multitasking, and have a strong work ethic.

Requirements

Minimum of two years of related experience in administrative roles or equivalent training.
Highly organized and detail oriented.
Proficiency in operating office equipment and computer software MS Office applications.
Ability to prioritize tasks and meet deadlines consistently.
High school diploma or equivalent.

Nice To Haves

Two years of related experience and/or training; or equivalent combination of education and experience involving serving as an administrative assistant/receptionist, computer operator in an administrative environment, and customer-focused environment.

Responsibilities

Initiate contact with staff and address their needs.
Greet and direct visitors in a professional manner.
Plan and prepare for meetings, including coordinating schedules and logistics.
Respond promptly to management requests and manage time efficiently.
Identify and anticipate problems, providing effective resolutions.
Maintain excellent verbal and written communication with both internal and external stakeholders.
Work effectively in a fast-paced environment, managing multiple tasks and demands.
Interface well with customers and all departments, representing the company professionally.
Take and relay messages accurately.
Provide callers with the necessary information about the company.
Type memos, correspondence, reports, and other documents accurately.
Handle mail distribution and prioritize tasks accordingly.
Coordinate pick-up and delivery of express mail services.
Manage office supplies inventory and ordering process.
Perform clerical duties such as photocopying, faxing, filing, and collating.
Set up and maintain an organized file system.
Work efficiently with minimum supervision and demonstrate self-checking capabilities.
Show willingness and ability to learn new tasks and responsibilities.