Administrative Assistant

Southern Illinois Hospital Services • Carbondale, IL

27d • $20 - $33

About The Position

Responsible for providing administrative and clerical support ,to the director or assistant director, essential to efficient organization of assigned department(s).

Requirements

• High school to Associates Degree, level dependent.
• Technical Experience: 1 year (I), 3 years (II, III), 5 years (IV)

Responsibilities

• Greets visitors, answers telephones, and relays messages to appropriate staff members.
• Deals discretely with sensitive, confidential information concerning professional affairs, personal performance of staff and confidential information concerning department and/or system affairs, information contained in minutes, letters and other documents.
• Establish, and revise filing system. Classify, sort and file correspondence, records, and other documents.
• Coordinate & schedule all activities related to meetings, conferences, appointments, travel arrangements & maintain supervisor’s calendar.
• Prepare correspondence, memos, reports, minutes, agendas, etc. Proof all typed materials, make corrections and recommended changes. Fax, photocopy and distribute material as directed.
• Sort and distribute department mail. Open, sort, review and prioritize mail. Bring priority items to supervisor’s attention.
• Assist in preparing and maintaining department budget and participants in day-to-day fiscal decisions.
• Maintain departmental equipment and supplies. Order supplies/materials as needed within allotted budget.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree