Administrative Assistant

George Mason University•Fairfax, VA

16d•Hybrid

About The Position

The part-time Administrative Assistant provides high-level administrative support to the Senior Associate Provost and the Graduate Division team. The Administrative Assistant is responsible for the Senior Associate Provost’s calendar, coordinating schedules across the Graduate Division, and supporting the Graduate Division’s team leads with large meetings.

Requirements

Must have High School Diploma or equivalent
Must have good communication skills
Must have good Office 365 skills
Able to manage multiple projects at one time

Nice To Haves

Administrative support and calendar management experience preferred.

Responsibilities

Manages and coordinates the Senior Associate Provost’s calendar, including scheduling appointments, meetings, and events
Prioritizes and resolves scheduling conflicts with professionalism and discretion
Assists with preparation of meeting materials, agendas, and correspondence as needed.
Provides general administrative assistance to the Graduate Division team
Drafts, formats, and distributes routine communications and documents
Manages, prioritizes, and responds to routine email inquiries, ensuring that messages are directed to the appropriate teams
Maintains organized electronic and physical filing systems.
Reserves rooms and coordinate logistics for Graduate Division team leads for large committees and meetings
Arranges virtual meeting platforms and ensure necessary technology and materials are prepared
Provides on-site or virtual meeting support when required.
Supports special projects and initiatives, and help with other duties as assigned.