Administrative Assistant (Part-Time)

Excelco Newbrook•Silver Creek, NY

About The Position

Excelco/Newbrook, Inc. is seeking a highly organized and detail-oriented Administrative Assistant to provide support to our Contract Administration team. This position plays an important role in maintaining documentation, coordinating customer communications, managing engineering and contract-related records, and supporting administrative processes that keep projects moving efficiently. This is an excellent opportunity for someone looking to join a growing manufacturing organization while working in a flexible, part-time role.

Requirements

Strong organizational and time-management skills.
Excellent attention to detail.
Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
Strong written and verbal communication skills.
Ability to prioritize multiple tasks and meet deadlines.
Ability to work independently while also collaborating with team members.

Nice To Haves

Previous administrative experience in a manufacturing, engineering, or office environment is preferred but not required.
Experience working with ERP systems is a plus.
Experience with document control or contract administration is beneficial.

Responsibilities

Track and manage customer submittals and maintain accurate records.
Communicate with customers regarding submittal status and responses.
Maintain and organize drawing control documentation.
Create and maintain network folder structures for new quotes and projects.
Perform limited data entry and administrative functions within the SyteLine system.
Maintain and update the RFQ (Request for Quote) log.
Archive and file project documentation.
Organize electronic and paper records.
Assist with general administrative tasks as assigned.
Support the Contract Administration team with additional projects and departmental initiatives.