Administrative Assistant

Avahi

8d•Remote

About The Position

We're hiring a proactive and highly organized Administrative Assistant to support one of our clients remotely. This role goes beyond traditional admin support — you'll operate as an embedded member of the client's CIO Staff, providing operational and executive-level coordination across a small set of senior leaders. You will be engaged as an independent contractor through Avahi and fully integrated into the client's day-to-day operations. This is a role for someone who takes initiative, communicates with confidence, and brings structure and follow-through to fast-moving leadership teams.

Requirements

2+ years of experience in an administrative, executive assistant, or office support role
Strong proficiency in Microsoft Outlook, Windows OS, Word, Excel, and PowerPoint
Excellent written and spoken English communication skills — clear and professional
Demonstrated ability to track multiple workstreams and follow through without being prompted
Highly organized, detail-oriented, and comfortable managing ambiguity
Able to work independently in a fully remote environment, aligned to US time zones
Strong interpersonal and influencing skills; comfortable engaging with senior stakeholders

Nice To Haves

Experience supporting C-suite or senior leadership teams
Familiarity with project management or collaboration tools (Slack, Zoom, Teams, Asana, or similar)
Experience with SOW or contract tracking, vendor management, or HR/operational coordination
Any additional technical or systems skills

Responsibilities

Provide shared operational support across CIO Staff leaders, serving as a central coordination point for the team
Manage complex calendars, schedule meetings, and ensure leaders are prepared with the right context and materials
Draft, organize, and send leadership communications, including town hall content, team updates, and executive correspondence
Help pull together agendas for recurring meetings, leadership reviews, and staff touchpoints
Track action items and interlocks across staff meetings; proactively follow up to ensure open items are closed
Coordinate routine organizational needs including milestone tracking, role transitions, pulse checks, and SOW tracking
Manage inbox communications and respond on behalf of leaders as appropriate
Maintain internal records and perform data entry with a high degree of accuracy
Support open role coordination and onboarding logistics as needed
Help maintain organizational culture and team engagement through active, thoughtful communication across channels such as Slack
Serve as a connector and communicator who reduces administrative overhead on leaders and improves overall execution discipline
Answer incoming calls and communicate with vendors professionally
Support ad hoc administrative projects across the team