Administrative Assistant

Vanir Construction Management, Inc.•Leavenworth, KS

14d•$50,000 - $60,000•Onsite

About The Position

The Administrative Assistant provides administrative support for reports, clerical tasks, documentation, and general office operations. This is an on-site role at a project site in Leavenworth, KS. Responsibilities include assigned administrative duties that ensure compliance with established objectives and support effective operations for the assigned entity and/or company.

Requirements

Bachelor's Degree with emphasis in business administration or technical degree in related construction disciple or equivalent technical area of study. 2+ years of experience in business administration or construction, engineering or architectural related position or combined internships.
Associate's Degree with a preference in business disciplines such as business administration, accounting/finance or management or construction disciple. 4+ years of experience in project coordination and support on construction, engineering, or equivalent technical projects.
Non-degree holders must possess 6+ years of experience in a construction, engineering, architecture, or similar technical projects related to providing coordination, project support, and planning. Incumbent should be planning to advance their education.
Must possess knowledge and application of providing administrative support to corporate and construction office procedures, administrative support applications and practices.
Understanding and capability for effective personnel interactions in professional settings.
Must have the ability to provide interpersonal and communications skills to effectively communicate in person or via correspondence. Capable use of English grammar, proofreading/editing and spelling is required.
Must have a complete understanding of company policies and procedures.
Advanced computer skills and familiarity with Microsoft Office Suite products.
Ability to represent Vanir and related entities in a professional manner at all times to ensure company policies and procedures as well as compliance to all applicable laws and regulations.

Nice To Haves

Project documentation software experience is preferred.

Responsibilities

Provides general administrative support, including maintaining organized filing systems (electronic and physical) and ensuring accurate document storage and retrieval.
Prepares, types, and formats correspondence, reports, proposals, and meeting materials from rough drafts or verbal instructions. Compiles and distributes recurring reports and departmental documents as needed.
Takes meeting notes and prepares meeting minutes, ensuring accurate documentation and timely distribution to attendees.
Coordinates meetings, schedules, and calendars, including managing attendee availability and resolving scheduling conflicts.
Assists with copying, scanning, and distributing project and administrative documents such as submittmits, RFIs, and shop drawings, maintaining required logs and tracking updates.
Maintains contact lists, mailing lists, and basic database information, ensuring accuracy through regular updates.