Administrative Assistant

Corning•City of Corning, NY

41d•$62,786 - $86,332•Onsite

About The Position

Corning is a world leader in glass, ceramic, and materials science, known for its innovation across various industries. The company is seeking an Administrative Assistant to provide efficient, proactive, and high-quality administrative support to the Advanced Optics Leadership team and their organizations.

Requirements

Associate of Applied Science (AAS) degree in a business-related field or equivalent work experience.
Demonstrated record of successful performance in prior roles.
Strong knowledge of computer software and smartphone technology.
5+ years of experience as an administrative assistant.
Exercise a high level of discretion, integrity, and confidentiality.
Consistently positive and courteous attitude.
Be proactive, take initiative, anticipate needs, and influence outcomes.
Maintain composure and deliver high-quality work under tight deadlines.
Proficiency in Microsoft Office (Excel, Word, PowerPoint) with strong overall computer skills.
Ability to work effectively both independently and as a team player.
Strong attention to detail and conscientious work habits.
High level of interpersonal skills, including tact, patience, flexibility, and courtesy.
Professional and articulate written and verbal communication skills.
Ability to establish and maintain effective relationships at all levels within a global organization, building trust and respect.

Nice To Haves

Willingness to take on additional responsibilities beyond the normal scope of the position.
Ability to prioritize and manage multiple tasks efficiently in a dynamic, unstructured environment.
Experience with SharePoint.

Responsibilities

Manage AOLT and assigned staff calendars, including scheduling appointments and meetings with internal and external stakeholders.
Provide general administrative support, including document preparation, phone coverage, filing, mail handling, and email management.
Coordinate complex travel arrangements, including itineraries, agendas, visas, and supporting documentation.
Coordinate customer meetings, travel, and logistics for visitors and staff, including messaging, accommodations, tours, meals, and related arrangements.
Coordinate facility and customer visits, working with on-site coordinators to manage logistics, submit visitor information in the SAFE system, and set up guest Wi Fi access.
Coordinate departmental events and activities.
Maintain AO SharePoint content for appropriation requests and financial reporting, implementing updates as required.
Establish and maintain accurate hard-copy and electronic files for the director.
Prepare PowerPoint presentations, reports, and data visualizations.
Maintain and update distribution lists, contact lists, and location information.
Prepare and manage restricted and confidential documents.
Maintain and order office supplies within budget guidelines.
Support financial and operational processes including coordination of capital projects, asset counts, OPEX activities, and departmental and project workflows in PeopleSoft.
Provide administrative support for PeopleSoft requisitions, including data entry, routing for approval, and status tracking.