Administrative Assistant

S&G Carpet and More•West Sacramento, CA

7d•Onsite

About The Position

S&G Carpet and More is hiring an Administrative Assistant to join the team in West Sacramento, CA! This is a full-time, in-person position, in-office at the Corporate offices in West Sacramento, M-F. The S&G Administrative Assistant is responsible for assisting with a variety of administrative work. The Administrative Assistant will enter and process invoices, payments, perform reconciliations, data entry, etc. at the request and guidance of the CFO and/or Lead Accountant. They will communicate professionally with staff and customers via phone and email to aid in collections and information gathering. They will use S&G’s software to navigate orders and use simple spreadsheets to read reports and aid in reconciliations. This position may have focused objectives each week, depending on the administrative department they will be trained to fulfill. The position may specialize in various roles, such as: Installer Payables, Accounts Payable, Accounts Receivable, data entry, general administrative tasks, etc. The administrative assistant will train at the West Sacramento Corporate offices, Monday through Friday. This is a full-time position which will have a specific start time between 8am and 9am and a specific end time between 5pm and 6pm.

Requirements

Be self-motivated and adept at problem solving
Clearly communicate
Engage in professional behavior with Company staff, customers, and vendors
Work cohesively with peers and members of the corporate team
Intermediate computer skills, including Outlook, Excel, and Word
Accurate and efficient data entry
Punctuality, dependability, and responsiveness
Capable of preserving confidential/sensitive Company information
Can work alone or as part of a team
Strong presentation and communication skills, both writing and verbal
Work at a computer display terminal for 6-8 hours a day

Nice To Haves

A short skills assessment will be given at the interview.

Responsibilities

Enter and process invoices and payments
Perform reconciliations
Perform data entry
Communicate professionally with staff and customers via phone and email for collections and information gathering
Navigate orders using company software
Use simple spreadsheets to read reports and aid in reconciliations
Provide general administrative work based on the needs of the administrative office, lead accountant, and CFO
Accurate and weekly payments to subcontractors
Review, enter, and pay invoices for subcontractors
Communicate with subcontractors and other members of the S&G team to ensure accurate payment of invoices
Mail out payments to subcontractors
Track and review insurance and applications for subcontractors
Accurate and weekly payments to vendors
Review, enter, and pay invoices for vendors
Code invoices to appropriate GL accounts
Communicate with vendors and other members of the S&G team to ensure accurate payment of invoices