Administrative Assistant

Oakes Kia•North Kansas City, MO

6d•Onsite

About The Position

Oakes Auto Group is looking for a detail-oriented and organized Administrative Assistant to join our Accounting & Administration team. This role is essential to keeping dealership operations running smoothly by managing vehicle inventory paperwork, maintaining accurate records, processing deal documentation, and supporting daily administrative functions. Success in this position comes from balancing accuracy, efficiency, and a strong sense of urgency. Established in 2010, Oakes Auto Group is family-owned and locally operated, with a culture built around stability, growth, and long-term career development.

Requirements

Valid driver's license with a clean or acceptable driving record
Ability to pass a standard background check
Strong reliability and consistent attendance
Comfortable working in a fast-paced environment
Basic computer skills and willingness to learn new systems
High school diploma or equivalent

Nice To Haves

Previous administrative experience is a plus
Experience with Tekion is helpful but not required.

Responsibilities

Process new vehicle inventory by entering invoices, creating stock numbers, preparing deal jackets, and creating vehicle key tags.
Process and organize vehicle keys for both the Sales and Service departments as new inventory arrives from transport.
Scan, organize, and maintain deal jackets and dealership documents, including proof of title delivery, product cancellations, and electronic filing.
File electronic liens (e-liens) on funded vehicle deals while ensuring all documentation is accurate and complete.
Maintain organized records and assist with administrative tasks that support the Accounting and Office teams.