Administrative Assistant

AdvanSix • Philadelphia, PA

2d • $27 - $33 • Onsite

About The Position

The Administrative Assistant is responsible for performing regular and daily activities for the assigned site and/or assigned executive.

Requirements

• High School diploma or equivalent required
• 2+ years of administrative assistant experience in supporting a multi-faceted department required
• Computer skills with high-level capabilities in MS Office (Word, Excel, PowerPoint, and Outlook) are essential

Nice To Haves

• Experience working with several types of databases and reporting systems.
• Strong organizational skills with exceptional attention to detail
• Strong administrative skills and written and verbal communication skills
• Familiarity with SAP and Travel and Expense reporting software
• Excellent interpersonal and organizational skills
• Experience in a factory or production environment preferred

Responsibilities

• Verify, audit, and forward vendor invoices to appropriate departments for payment.
• Provide Procurement Request (PR) support and act as a point of contact for Accounts Payable inquiries across the plant.
• Order and purchase departmental supplies, equipment, and tools as required via purchase requisition forms, electronic forms, and/or company card.
• Interface with buyers, coordinators, expediters, etc.
• Serve as point of contact for coordinating on-site and off-site employee events.
• Schedule and facilitate orientation for newly hired employees.
• Partner with security to create, activate, and deactivate employee and visitor badges.
• Process various employee expense reimbursements, including safety related items.
• Maintain departmental and site records and files as required and ensure compliance with corporate standards, policies and procedures.
• Coordinate the scheduling of department meetings.
• Schedule and notify employees of certifications/seminars; maintain certification records.
• Support the day-to-day operations of the facility and provide project support when required.

Benefits

• Competitive compensation
• Health, dental, vision & wellness programs
• Paid vacation
• 401K with company matching
• Health savings programs
• Disability & life insurance
• Employee assistance program
• Tuition reimbursement for continued education, certifications, training, and development
• Paid holidays
• Eligibility to purchase company stock
• Medical, dental and vision insurance
• Flexible spending and health savings account eligibility
• Employer-provided short term disability benefits
• Eligibility to purchase long term disability benefits
• Employer-provided basic life insurance
• Eligibility to purchase voluntary life coverages

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED