Administrative Assistant

Wellington-Altus • Montreal, QC

8d • Onsite

About The Position

Founded in 2017, Wellington-Altus Financial Inc. (Wellington-Altus) is the parent company to Wellington-Altus Private Counsel Inc., Wellington-Altus USA Inc., Wellington-Altus Insurance Inc., Wellington-Altus Group Solutions Inc., and Wellington-Altus Private Wealth Inc.-the top-rated investment dealer in Canada and one of Canada’s Best Managed Companies. With over $45 billion in assets under administration and offices across the country, Wellington-Altus identifies with successful, entrepreneurial advisors and portfolio managers and their high-net-worth clients.

Reporting to Emad Saad, Christine Salib and Ann Francis, the Administrative Assistant will use their exceptional organization and client service skills to provide confidential and timely administrative and customer service support to the Advisor team and their clients.

Acting as a resource person for clients, the Administrative Assistant will lead the timely and accurate completion of administrative tasks relating to managing client accounts and team operations.

Requirements

• Diploma in business administration, accounting, finance, or similar field of study, or equivalent combination of education and experience.
• Minimum of five years of administrative experience, preferably in finance.
• High level of proficiency with the MS Office suite, including Word, Excel, PowerPoint, Teams, and Outlook.
• Demonstrates a high level of accountability, adaptability, and innovation in achieving both day-to-day responsibilities and long-term goals.
• Strong organizational skills, with the ability to proactively organize and manage a high volume of time-sensitive work.
• A demonstrated, reliable work ethic with the ability to manage multiple, competing priorities.
• An ability to adapt quickly to changing needs and work requirements.
• A customer-focused attitude, with a commitment to providing extraordinary service to high-net-worth clients.
• Excellent attitude and commitment to providing exceptional service.
• Exemplary interpersonal, influencing, and communication skills across multiple mediums (in-person, phone, virtual).
• Must be legally eligible to work in Canada.

Nice To Haves

• Bilingual in French and English, both oral and written is considered a strong asset.
• CIRO license is an asset
• Experience with financial tools is an asset.
• Experience in opening accounts with CIRO is considered a strong asset.

Responsibilities

• Completing all paperwork related to account opening or maintenance.
• Assisting in preparing Advisors for client meetings
• Processing a variety of transactions (ex: issuing cheques, deposits, contributions and withdrawals, incoming and outgoing transfers).
• Committing to rigorous follow-ups relating to all client transactions to ensure proper processing and minimization of errors.
• Acting as a general resource person for clients (ex: providing statements, tax slips).
• Having a strong understanding of the firm’s procedures and policies.
• Maintaining client files, ensuring that all documentation and notes are compliant with industry regulations.
• Performing general administrative tasks (ex: preparing letters, client communication pieces, etc.)
• Performing other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree