Administrative Assistant

CAMP Systems International, Inc.•Wichita, KS

18h•Onsite

About The Position

At CAMP Systems, we are the trusted leader in aircraft compliance and health management, proudly serving the global business aviation industry. With over 20,000 aircraft and 33,000 engines supported on our cutting-edge platforms, and partnerships with more than 1,300 maintenance facilities and parts suppliers worldwide, we’re shaping the future of aviation technology. Since our founding in 1968, we’ve grown to a dynamic team of 1,600+ employees across 14 locations globally—all united by a passion for innovation and excellence. Our Mission & Vision is to connect the aviation industry through smart technology to make flight safer and more efficient, driving the future of aviation with intelligence and exceptional customer experiences. Our Values & Excellence Mindset are customer obsessed, trust-driven, owners of our work, stronger together, constantly curious, and boldly innovative. CAMP Systems International seeks an Administrative Assistant who will be providing all departments with administrative and clerical support. Additional duties will involve scanning e-logs, maintenance records and other related documents, coordinating corporate travel, planning, and setting up office events, and other support/administrative duties. Must have the ability to work with various schedules; must have sound business judgement, excellent communication skills, and professional presentation. You will handle a wide variety of complex and confidential situations with diplomacy and discretion.

Requirements

Must possess excellent communication and interpersonal skills
Advanced computer skills, superior proficiency level in Microsoft Office applications
Excellent ability to work with various peers in a strong team-centered environment
Organizational skills with the ability to multi-task, prioritize and manage time effectively

Nice To Haves

Bachelor’s degree or equivalent experience
Two (2)-Five (5) years previous experience as an Administrator/Assistant or experience as a receptionist/office support in a corporate environment
Experience working in and around aviation
Experience in document management

Responsibilities

Provide primary phone coverage as the office reception. Screen and route incoming calls
Greet and screen visitors to determine their needs and direct them to the appropriate person
Support employees by maintaining inventory of required office and kitchen supplies
Coordinate meeting scheduling with OEM Partner and CAMP offices
Scan documents and aircraft logbooks
Sort and distributes mail, packages, and ship packages via Fed-Ex, UPS, etc.
Performs other administrative/clerical duties as needed
Manage the conference room reservations
Place service calls on office equipment as required
Maintaining executive calendars and scheduling appointments, conferences, and events; including travel arrangements and preparing business expense reports
Maintain highest level of confidentiality with respect to the office and its departments
Coordinate and assist with projects as needed including preparation of spreadsheets, presentations, and reports.
Recording, transcribing, and distributing meeting minutes
Maintain and coordinate the inter-office Birthday and Anniversary schedule
Ensure the office care is properly taken care of
Place service calls on vending machines and makes refund requests as required.