Administrative Assistant

Michael Baker International • New York, NY

1d • $35 - $48 • Onsite

About The Position

Michael Baker International is seeking an Administrative Assistant to support the MTA Office of Construction Oversight (OCO), IEC Principal, and extended staff. This role provides essential administrative and coordination support to ensure efficient day-to-day operations of the field office, assist with documentation, and facilitate communication among project teams and stakeholders. This role requires onsite work M-F in New York, NY PLEASE NOTE THAT WE ARE UNABLE TO SPONSOR OR TAKE OVER SPONSORSHIP OF AN EMPLOYMENT VISA FOR THIS OPPORTUNITY AT THIS TIME.

Requirements

• High school diploma or equivalent; continued education is a plus
• 7+ years of administrative or program support experience within engineering, construction, or rail/transit environments; MTA experience preferred
• Experience communicating with Senior Leadership within an organization
• Strong organizational, communication, time management, and multitasking skills along with the ability to prioritize daily tasks
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Nice To Haves

• MTA experience preferred

Responsibilities

• Provide comprehensive administrative support to the OCO team, IEC Principal, and extended staff to ensure efficient and effective office operations
• Plan, coordinate, and support team meetings, client engagements, and office events, keeping stakeholders organized and prepared
• Prepare agendas, compile meeting materials, document minutes, and track action items to completion
• Support project teams by preparing, formatting, reviewing, and distributing Project Monitoring Reports and presentations in coordination with project managers
• Maintain tracking logs for safety training, office equipment and assets, staff activities, site visits, and administrative records
• Manage office procedures, shared calendars, the IEC document library, SharePoint folders, and internal tracking tools
• Coordinate routine communication with MTA Headquarters, Building Management, and the IT Help Desk to support office and staff needs
• Facilitate onboarding activities, including safety training, systems and building access, and completion of required documentation
• Support daily office operations, including visitor access, correspondence, filing, office supply management, and general administrative tasks

Benefits

• Medical, dental, vision insurance
• 401k Retirement Plan
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Life, AD&D, short-term, and long-term disability
• Professional and personal development
• Generous paid time off
• Commuter and wellness benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees