Administrative Assistant

Managed Mobile•Placentia, CA

1d•Onsite

About The Position

Managed Mobile, Inc. is an industry-leading provider of mobile fleet maintenance and fleet management services in California. We are growing our corporate team and are in need of an experienced Administrative Assistant. The core role concentration(s) include, but are not limited to: Answering incoming calls and directing to proper department - multiple lines, scanning/filing and organizing incoming paperwork, billing to customers, mailing out invoices to customers daily – through regular mail and email, opening and distributing incoming mail daily, assisting in Accounts Payable and Accounts Receivable departments, and helping with other clerical projects when needed. The role also involves processing, reviewing, and auditing AR invoices and supporting correspondence to ensure accuracy for mailing and emailing clients, scanning, renaming, and filing AR and AP invoices and supporting correspondence. The ideal candidate will ensure tasks and assignments are executed and meet all company requirements while ensuring client-defined service levels are maintained and regularly exceeded. They will also assist and support with miscellaneous ad-hoc projects/requests and must be aligned with company Core Values: Be Professional, Do The Right Thing, Be Driven, and Compete to win Together.

Requirements

Familiarity within the transportation, Logistics and/or maintenance fields
Ability to articulate and manage multiple assignments
Able to prioritize quickly changing requirements regularly
Ability to work a variety of tasks simultaneously to ensure all requirements are completed in a timely manner
Ability to present to large groups in a confident manner
Advanced skills with computer applications (Microsoft Word, Outlook, Excel, etc.)
Must be able to multi-task while ensuring follow up and execution of required tasks
High degree of organization and ability to work effectively in a fast-paced environment
Must be a high energy individual with a strong work ethic and desire to succeed
Ability to pass a pre-employment drug screen, physical exam, and background check

Responsibilities

Answering incoming calls and directing to proper department - multiple lines
Scanning/filing and organizing incoming paperwork
Billing to customers
Mailing out invoices to customers daily – through regular mail and email
Opening and distributing incoming mail daily
Assisting in Accounts Payable and Accounts Receivable departments
Helping with other clerical projects when needed
Process, review, and audit AR invoices and supporting correspondence to ensure accuracy for mailing and emailing clients
Scan, rename, and file AR and AP invoices and supporting correspondence
Ensure tasks and assignments are executed and meet all company requirements while ensuring client defined service levels are maintained and regularly exceeded.
Assist and support with miscellaneous ad-hoc projects/requests