PEAK - Administrative Assistant - Boomer Outreach Building

University of Oklahoma•Norman, OK

3d•$15

About The Position

Performs administrative support-oriented job duties; resolves routine questions and problems; job duties have clearly defined objectives and standard methods/routines to accomplish tasks. Performs a variety of support-related duties such as file maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence.

Requirements

High School Diploma or GED
One (1) year of general office, clerical, and/or administrative support-related experience
Proficient in Microsoft Office
Detail oriented for accuracy of data and information
Highly organized
Ability to produce reports
Ability to multitask and meet deadlines in a timely manner

Nice To Haves

Fluency in Microsoft Tools including One Note and Sharepoint.
Mastery of Qualtrics.

Responsibilities

Maintains office files that may be of a confidential nature.
Schedules various appointments for office personnel and ensures administrative details are completed.
Receives incoming calls for office personnel.
Records messages or responds to caller with routine information.
Refers caller to appropriate personnel.
Serves as a contact person for other employees or the outside public.
Monitors and orders supplies for the office and completes requisitions.
Types letters, manuscripts, lectures grant proposals, medical information, etc.
Prepares various reports such as office supply expenditures, student or resident rotation schedules, etc.
Reviews and responds to routine correspondence for the office personnel.
Performs related duties as assigned to successfully fulfill the function of the position.