PEAK - Administrative Assistant - Boomer Outreach Building
About The Position
Performs administrative support-oriented job duties; resolves routine questions and problems; job duties have clearly defined objectives and standard methods/routines to accomplish tasks. Performs a variety of support-related duties such as file maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence. Maintains office files that may be of a confidential nature. Schedules various appointments for office personnel and ensures administrative details are completed. Receives incoming calls for office personnel. Records messages or responds to caller with routine information. Refers caller to appropriate personnel. Serves as a contact person for other employees or the outside public. Monitors and orders supplies for the office and completes requisitions. Types letters, manuscripts, lectures grant proposals, medical information, etc. Prepares various reports such as office supply expenditures, student or resident rotation schedules, etc. Reviews and responds to routine correspondence for the office personnel. Performs related duties as assigned to successfully fulfill the function of the position.
Requirements
- High School Diploma or GED
- One (1) year of general office, clerical, and/or administrative support-related experience
- Proficient in Microsoft Office
- Detail oriented for accuracy of data and information
- Highly organized
- Ability to produce reports
- Ability to multitask and meet deadlines in a timely manner
Nice To Haves
- Fluency in Microsoft Tools including One Note and Sharepoint
- Mastery of Qualtrics
Responsibilities
- File maintenance
- Scheduling appointments
- Reception
- Inventory management
- Typing
- Report preparation
- Correspondence
- Maintaining office files
- Scheduling appointments for office personnel
- Receiving incoming calls
- Recording messages
- Responding to callers with routine information
- Referring callers to appropriate personnel
- Serving as a contact person
- Monitoring and ordering supplies
- Completing requisitions
- Typing letters, manuscripts, lectures, grant proposals, medical information, etc.
- Preparing various reports
- Reviewing and responding to routine correspondence
- Performing related duties as assigned
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
