Administrative Assistant 1

doTERRA International LLC•Lindon, UT

2d•Onsite

About The Position

At doTERRA we encourage all employees to seek out opportunities that will expand their skill set. We strive to help achieve personal career goals by providing opportunities of growth and movement throughout the company. This role will maintain a presence and professional atmosphere at the Lindon Fulfillment Center Reception desk to better serve our Employees, Wellness Advocates, Vendors and Visitors.

Requirements

High School Diploma or equivalent required, some college preferred.
Passionate about doTERRA and knowledgeable about the culture we strive to trained in customer service.
Positive, happy attitude towards people and the public.
Able to get along with others in a team environment.
Ability to communicate professionally and effectively.
Excellent organizational skills and ability to multi-task.
Displays integrity with all aspects of job performance, including upholding all company policies.
Strong analytical skills.
Able to maintain confidentiality.

Nice To Haves

some college preferred

Responsibilities

Support the leadership at LFC, Director, Senior Director VP and Executive VP as needed.
Greet employees, consultants and other visitors, directing them to respective meetings, areas, or people.
Preparing meeting minutes, meeting notes and internal support materials.
Coordinating between departments and operating units in resolving day-to-day administrative and operational problems.
Answer and direct phone calls.
Offer knowledgeable information about the company to visitors.
Schedule conference rooms, and help facilitate group meetings.
Schedule and manage tours and tour requests.
Manage visitor WIFI for guests and groups.
Pickup pay checks and coordinate handing them out with security.
Manage LFC mail.
Coordinate with corporate HR on events, passes, and any other items as needed.
Facilitate LFC culture through managing and planning the community outreach program, LFC fun committee, monthly EOM announcements and the monthly birthday treat.
Manage the ordering and stocking of supplies, treat cupboard, breakroom and office supplies.
Order items needed to support LFC and each department, ensure purchases are coded to the proper cost center and GL.
Manage and organize the employee of the month and employee of the quarter programs.
Manage department expense reporting and assist with budget reconciliation.
Assist in the Estore and mail room as needed.
Schedule and facilitate monthly Global Logistics, doTERRA one and other meetings.
Coordinate with legal to ensure contracts are saved and managed in Agiloft and SharePoint.
Performs all other responsibilities as directed.