ADMINISTRATIVE ASSISTANT 1
About The Position
The Administrative Assistant 1 will report to the Manager and provide confidential, entry-level executive administrative/secretarial assistance. This role involves handling internal/external complaints, requests, and inquiries, referring questions to other departments when necessary, and preparing office reports. The position requires operating a Division vehicle and office equipment, and performing other duties as directed. The work environment is an office under good conditions, with sedentary work that may involve standing or walking for brief periods, exerting up to 20 pounds of force regularly, and requiring dexterity in operating office equipment. Normal visual acuity, field of vision, hearing, and speaking abilities are necessary.
Requirements
- A valid driver's license from state of residence is required.
- High School Diploma or General Education Development (G.E.D) and 2 years of college or business school is required.
- 2 years of experience; OR high school diploma with 6 years as an administrative assistant or related is required.
- Must successfully complete appropriate Clerical/Secretarial and/or Training programs for promotional progression within 6 months of hire.
- Requires sedentary work involving standing or walking for brief periods, exerting up to 20 pounds of force on a regular basis; and some dexterity in operating office equipment.
- The position requires normal visual acuity and field of vision, hearing and speaking abilities.
Responsibilities
- Handle internal/external employee/customer complaints, requests and inquiries.
- Answer inquiries and questions and/or refer to appropriate departments.
- Project positive image of the Executives offices to the public and customers.
- Prepare/verify various forms, minutes, contracts, resolutions, etc.
- Assist in preparation of area budget.
- Compile/maintain and monitor highly confidential files, information and working papers.
- Notify various departments of information, directives and instructions from the President & CEO, Executive staff and/or Manager/Director.
- Perform general office activities which entail receiving/screening visitors.
- Relieve Manager/Director of any general/routine duties and advise of office/procedural problems and other matters that need attention.
- Stay abreast of current status of plans, directives and activities.
- Assist at special Division functions.
- Operate Division vehicle and office equipment.
- Perform other duties as directed.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
