Administrative Assistant [Contract: September 8 - December 18, 2026]

Doane Grant Thornton•Mississauga, ON

4d•Onsite

About The Position

This role is for an Administrative Assistant on a contract basis, with the contract duration from September 8 to December 18, 2026. The company, Doane Grant Thornton, is described as a large and growing professional services firm that maintains a community feel, employing approximately 3000 people across Canada. They emphasize caring for colleagues, clients, and communities, aiming to be a purpose-driven organization. The position involves working directly with stakeholders and their clients to manage their practices, scheduling, liaising, preparing information for meetings, and handling mail, email, and phone calls. Responsibilities also include drafting and editing documents using Microsoft Suite, managing client relationship software, sending invoices, preparing expense claims, supporting client service delivery, occasional reception coverage, participating in projects, and coordinating meetings and events.

Requirements

Proven work experience in a busy professional services environment, would be considered as asset
Strong attention to detail, organizational skills, and be able to switch between multiple priorities efficiently
Advanced working knowledge of MS Suite
Client-oriented attitude and exceptional client service skills
Excellent communication and interpersonal skills
Capable of meeting tight deadlines on multiple projects
Innovative thinking, sound judgment, and adaptable to service needs
Takes initiative and is a self-directed learner
Able to maintain confidentiality when working with sensitive matters
Available to work some overtime throughout the year

Nice To Haves

Proven work experience in a busy professional services environment

Responsibilities

Work directly with our stakeholders and their clients to help manage their dynamic growing practices
Schedule, liaise and communicate with others, including clients, to proactively prepare information in advance of meetings
Receive, distribute, redirect and respond to mail, email, telephone calls, reports and other material. Ensure appropriate follow up action is taken where required in order to meet deadlines
Prepare, draft, edit and format letters, reports, presentations, spreadsheets and other client correspondence using Microsoft Suite
Oversee the client relationship management software for the group, including entry of opportunities, managing the progress and finalization, and client and job creation in the billing system
Drafting and sending invoices to clients
Prepare and track expense claim submissions
Support the team in the delivery of exceptional client service
Occasional reception coverage may be required
Partake in projects with others within the Business Unit
Coordinate internal/external meetings, room bookings, video conferences and in-office events