Administrative Assistant

Corner Health Center•Ypsilanti, MI

About The Position

The Corner Health Center seeks an Administrative Assistant to provide administrative support across the organization. This person will primarily support the Executive Director and Development Director, with additional support to Operations and Care Coordination. This role is a great fit for someone who likes variety, juggles priorities well, and finds genuine satisfaction in making other people's work easier.

Requirements

Associate's degree or equivalent experience
3+ years in an administrative or executive support role
Strong proficiency in Microsoft Office (Word, Outlook, Teams, PowerPoint)
Excellent proofreading skills
Strong interpersonal skills, with the ability to interact professionally with leadership, staff, donors, and visitors
Comfortable managing competing priorities across multiple supervisors and departments
High level of discretion and ability to maintain confidentiality
Appreciation for the agency's mission and sensitivity to the needs of adolescents and young adults

Responsibilities

Maintains calendars, responding to scheduling requests and Doodle polls
Schedules and coordinates logistics for internal and external meetings
Creates agendas, takes minutes, and coordinates resources for meetings
Supports onboarding, orientation, and scheduling for interns and volunteers, and helps maintain the training calendar
Handles correspondence on behalf of leadership ensuring timely and professional responses
Proofreads and formats reports, presentations, letters, and other documents, maintaining confidentiality
Prepares Medicaid enrollment certification letters
Maintains organized files and records
Processes checks and credit card donations received by the organization into Donor Perfect and reconciles with finance.
Supports vendor coordination and tracking for facilities and operations projects
Assists with tracking office supply inventory and submitting orders
Opens, sorts, and distributes mail
Welcomes visitors and keeps shared spaces, particularly meeting rooms, break spaces, and kitchenettes, professional and tidy
Sets-up and breaks-down catering as required for meetings
Other duties as assigned
Organizes and maintains accurate files and records for Board, Board committees and related Board meetings and activities.
Attends assigned Board and committee meetings (including evenings) as needed.
Creates and publishes Board meeting minutes at the request of the Board Secretary.
Sends out monthly Board meeting materials using Microsoft Teams.
Provides occasional logistical support for fundraising and donor events
Provides support for special projects such as fundraising mailings, newsletters, and appeals