Administrative Assistant (Part-Time)

Worcester Polytechnic Institute • Worcester, MA

2d • $20 - $23 • Onsite

About The Position

Provide administrative support for the execution of a wide variety of complex administrative and clerical tasks for the Department of Electrical & Computer Engineering. Serve as the front-line contact for students, faculty, and visitors, providing prompt, friendly, and professional answers to questions and inquiries and appropriately route more complex questions. This is a part-time 24 hour per week position.

Requirements

• Substantial computer experience either with Microsoft Windows or Apple MacOS.
• Must be able to prioritize and organize work effectively and be able to manage several projects simultaneously.
• The successful candidate will have strong communication skills, both written and verbal, and the ability to work independently with a diverse group of faculty, staff, and students.
• Strong organizational skills.

Nice To Haves

• Three or more years of experience in an administrative assistant or related support position capacity.
• Experience in developing and publishing social media and website content is a plus and may substitute for administrative assistant experience.
• Prior experience with Workday is also a plus.

Responsibilities

• Provide administrative assistance to the full range of Electrical & Computer Engineering undergraduate program operations. This includes supporting the undergraduate program and accreditation faculty committees, conducting student/alumni surveys, collecting assessment forms, setting up student mailboxes, and maintaining electronic files and databases related to the undergraduate program.
• Administer the undergraduate student employee process including hiring, payroll applications, time sheets, and monitoring federal work study hours.
• Work with faculty and students to develop, curate, and publish content for the Electrical & Computer Engineering Department social media channels and website.
• Take a leadership role in organizing project presentation day including scheduling rooms, scheduling presentations, and managing various award competitions.
• Assist with organizing departmental events including open houses, the senior banquet, the faculty retreat, seminars, and conferences.
• Manage and approve room assignments for activities such as help sessions and student meetings.
• Manage ECE textbook and library book orders.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed