Administrative Assistant - CBP

Rappahannock•Stafford, VA

13h•$39,206 - $61,553•Onsite

About The Position

The Rappahannock Regional Jail is seeking an Administrative Assistant to perform administrative support work to the department staff. This role involves receiving and processing incoming calls and visitors, preparing and maintaining records and files, typing a variety of documents, preparing reports, and related work as apparent or assigned.

Requirements

High school diploma or GED and moderate experience in administrative support and office operations or equivalent combination of education and experience.
Obtain National Crime Information Center (NCIC) and Virginia Criminal Information Network (VCIN) certification within six months of hire.
Valid driver’s license in the Commonwealth of Virginia.
Applicant must pass a criminal background, Drug Test, DMV check and polygraph examination.

Responsibilities

Greets visitors; answers telephone; provides information; forwards calls to appropriate party; assists the public with the completion of standardized records, applications, or documents; directs visitors to appropriate party.
Types a variety of documents including correspondence, lists, labels, reports, requisitions, memoranda, etc. where a knowledge of format and presentation is necessary; checks items for grammatical accuracy and completeness.
Enters a variety of data into computer; verifies statistical and other records for accuracy and completeness; enters and retrieves sensitive and restricted information into computer system.
Assists in the coordination and preparation of periodic, special, and other reports; collects information from a variety of sources and compiles data.
Prepares and maintains schedules; maintains calendars; schedules facility uses; handles conference and event registrations and reservations.
Receives, sorts, processes, and distributes incoming and outgoing mail.
Operates a variety of standard office equipment; performs minor and preventive maintenance on equipment and requests service when equipment is malfunctioning.