Administrative Assistant

MNP•Toronto, ON

4d•Onsite

About The Position

Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external clients. As a trusted advisor, you’ll ensure the efficient and effective operation of our business. This is an in office role. MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices.

Requirements

Two (2) to four (4) years of related administrative/clerical experience
Strong computer literacy including effective working skills of Microsoft Word and Excel

Nice To Haves

Completion of related post-secondary education in administration is an asset
Previous experience with Caseware, Caseview, and Taxcycle is considered an asset

Responsibilities

Maintain partner calendars - Organize, schedule, and confirm appointments
Book travel arrangements
Maintain partner contacts
Submit and reconcile expense reports
Act as a point of contact for internal and external clients
Aid in the invoicing process for assigned partners, including monitoring WIPs, expenses to be charges, drafting invoices, finalizing and issuing invoices to clients as per billing deadlines/schedules
Issuing of invoices on a timely basis to assist with monthly billing targets
Review, sort, draft, proof and finalize clients deliverables and process e-returns
Prepare, review and modify general templates, letters and reports
Maintain and update spreadsheets for tracking of client deliverables
Assist in the creation and assembly of presentations
Conduct quality review (accuracy, completeness, appearance) of outgoing correspondence
Track upcoming client year ends and monitor deadlines
Fax, photocopy and scan documents, as required
Other tasks as required