Administrative Assistant

Aston Carter • Jacksonville, FL

1d • $18 - $18 • Onsite

About The Position

This role provides front desk reception, administrative support, and mailroom coordination in a professional office environment. The Administrative Assistant serves as the first point of contact for visitors and callers, manages high-volume phone traffic, supports scheduling and office operations, and handles incoming and outgoing mail and packages. This position offers opportunities for growth and development within a collaborative team environment.

Requirements

• 1+ year of administrative, receptionist, or customer service experience.
• Proficiency with Microsoft Word, Excel, Outlook, and Adobe.
• Strong verbal and written communication skills.
• Ability to multitask in a fast-paced environment.
• Strong attention to detail and organizational skills.
• Experience handling high call volumes and office communications.
• Professional, customer-focused demeanor.

Nice To Haves

• Associate's or Bachelor's degree preferred.
• Experience supporting general office operations.
• Familiarity with scheduling, filing, and document management.
• Customer service or front desk experience preferred.

Responsibilities

• Greet visitors and provide professional front desk support.
• Answer and route 100-200 incoming phone calls per day.
• Manage incoming and outgoing mail, packages, and courier deliveries.
• Scan, organize, and maintain electronic documents and records.
• Route emails, faxes, and messages to appropriate team members.
• Prepare, print, and assemble business documents as needed.
• Order and maintain office supplies.
• Coordinate meeting room schedules and calendars.
• Perform filing, data entry, and general administrative support.
• Utilize Outlook, Word, Excel, Adobe, and other office software.
• Provide excellent customer service over the phone and in person.
• Support office operations and assist team members as needed.
• Maintain an organized and professional front desk area.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree