Administrative Assistant

Yancey Bros. Co.•Mableton, GA

18h

About The Position

As an Administrative Assistant for the Power Systems Division, you will be responsible for assisting these departments with different administrative duties. Part of the responsibilities include running reports and compiling data using Excel, as well as scheduling and coordinating meetings and calendars for the management team.

Requirements

Strong organizational skills
Fluent with Excel and creating pivot tables, formulas, and formatting
Self-starter
Sense of urgency and desire to provide superior customer service
Ability to work with a team and independently
Hands on experience with programs including: Excel: VLOOKUP, Pivot tables, formulas, charts, large data sets; Outlook: calendaring and email management; PowerPoint: Executive presentations; Adobe Acrobat DC
Excellent verbal and written communication skills
Strong organizational and time-management skills
Excellent teamwork skills with ability to establish productive working relationships with other departments and personnel inside and outside the company
Sharp attention to detail is a must; high personal standards for quality and thoroughness
Ability to juggle multiple initiatives

Responsibilities

Support senior managers and executives with daily tasks
Attend meetings and take detailed minutes
Calendar management, schedule appointments and update calendar
Make travel arrangements and reservations for senior managers
Create reports, spreadsheets, and presentations, provide statistical and budget reports
Greet and provide general support to visitors
Manage scheduling and meeting requests in a timely manner
Manage records, files and/or other documents, including sensitive material.
Draft emails for leaders including careful proofreading/copy editing of materials
Plan and coordinates meetings and special events, including catering
Complete travel, reimbursement, and expense reports on a timely basis in Concur
Exercise sound judgment and discretion with regard to confidential issues and materials
General office duties (order supplies/fax/email/answer phones)
Participate in required safety program, and work in a safe manner
Additional duties as assigned by manager