Administrative Assistant

Integrity Marketing Group•Sanford, ME

26d

About The Position

The Administrative Assistant I assist the supervisor with the office’s administrative activities and coordinates various administrative processes and projects. This position provides the full range of administrative support activities for a department and generally has responsibility for several established and ongoing complex and/or difficult processes unique to the department in addition to general administrative support for the department.

Requirements

Minimum of 1-3 years prior administrative experience, required.
Knowledge of Word, Excel, and PowerPoint (graphing, presentation building and spreadsheet development)
Excellent verbal and written communication skills, including great phone presence
Demonstrated ability to take and publish clear, concise, and timely notes for multi-functional teams and project teams
Organized and detailed, yet flexible
Proven ability to maintain confidentiality
Proven customer service background and the ability to work with a wide range of people and personalities
Proven ability to prioritize and manage workflow with frequent interruptions (time management)
Must enjoy being challenged with a variety of activities and responsibilities
Must enjoy taking initiative to meet with customers to coordinate work and seek learning opportunities
Flexible in adapting to changing environments
Possess an upbeat, positive, and enthusiastic attitude
Confident, self-starter who works well independently
Strong communication skills, both oral and written

Responsibilities

Use your high-level administrative skills and talents to add value by developing, coordinating, and enhancing processes and procedures for your customers from the Engineering, Safety and Supply Chain teams
Provide administrative support and value to a variety of functional areas by: Creating and developing presentations, letters, memos, and graphs using Word, Excel, and PowerPoint. Proofread copy for spelling, grammar, and layout
Preparing agendas, notices, and minutes for a variety of functional teams
Scheduling and organizing activities such as onsite and offsite meetings, travel, and conferences
Providing backup to the receptionist on a rotating schedule (breaks, lunches, vacations)
Working on a variety of projects such as planning and coordinating meetings, creating, and preparing presentations, communicating information, and running reports using a variety of applications
Coordinating and prioritizing work to support the needs of multiple teams
Managing customer calendars as needed
Contributing to project teams as needed
Various other duties, projects as assigned