US - NE - Winslow - Administrative Assistant

Stella Jones•Winslow, IN

3d•Onsite

About The Position

The Administrative Assistant position will perform duties of routine clerical and administrative support as well as implement administrative systems, procedures and policies, and monitor administrative projects. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Requirements

Perform duties of routine clerical and administrative support
Implement administrative systems, procedures and policies
Monitor administrative projects
Typing, faxing, copying, answering telephones and filing
Gather, sort and distribute incoming and outgoing mail
Schedule and coordinate meetings, appointments, and travel arrangements
Answer telephones, route calls, and/or take messages
Ensure operation of equipment by completing preventive maintenance requirements; call for repairs
Maintain office supplies for department; approve special office supply requests
Maintain department files and library including record retention program
Prepare and submit monthly forms, invoices, and check requests
Complete assigned projects in a timely and efficient manner
Follow-up on all administrative details
Provide backup support to front desk receptionist

Responsibilities

Coordinate, organize and perform general administrative duties to include typing, faxing, copying, answering telephones and filing as needed.
Gather, sort and distribute incoming and outgoing mail within the department.
Schedule and coordinate meetings, appointments, and travel arrangements for department staff.
Answer telephones, route calls, and/or take messages.
Ensure operation of equipment by completing preventive maintenance requirements; call for repairs.
Maintain office supplies for department; approve special office supply requests.
Maintain department files and library including record retention program.
Prepare and submit monthly forms, invoices, and check requests.
Assures that all assigned projects are completed in a timely and efficient manner and follow-up is done on all administrative details.
Provide backup support to front desk receptionist.
Perform other related duties as assigned.