Administrative Assistant - Specialty Infusion Pharmacy

Soleo Health Inc•Hoover, AL

7d•Onsite

About The Position

Soleo Health is seeking a Full-time Administrative Assistant to support patients in the Hoover, AL and surrounding areas. This role is crucial for the day-to-day functioning of the office, providing essential administrative support to ensure efficient operations. The Administrative Assistant will manage various administrative tasks, support staff, and assist in the daily operations of the pharmacy and nursing teams. The position requires 100% in-office work and operates Monday-Friday from 8:30 am to 5:00 pm, with occasional flexibility. Soleo Health is an innovative national provider of complex specialty pharmacy and infusion services, dedicated to improving patients' lives and fostering a diverse, equitable, and inclusive workplace.

Requirements

High school diploma or equivalent.
Minimum of one-year administrative experience.
Proficiency in Microsoft Office Suite.
Proficiency in other computer programs to include: Outlook, Paylocity, Genesys, CPR+, Alayacare, and Insight.
Excellent writing and communication skills.
Excellent customer service skills.
Excellent organizational skills.
Must have Medical Administrative Assistant experience.

Nice To Haves

Associate degree or certification in office administration is preferred.
Preferred experience working for a Specialty Infusion Pharmacy.
Preferred knowledge of the following applications: Outlook, Paylocity, Genesys, CPR+, Alayacare, and Insight.

Responsibilities

Perform clerical duties that assist in the overall productivity and organization of the assigned region.
Answer phone calls, routing to the appropriate recipient and taking messages as necessary.
Maintain electronic and hard copy filing systems.
Handle all incoming and outgoing mail.
Office supply management and ordering.
Clerical duties such as typing, photocopying, and scanning.
Plan meetings and take detailed minutes.
Write and distribute emails to the entire team as needed.
Greet and assist patients and visitors in a professional and friendly manner.
Act as a point of contact for internal and external clients.
Provide general support to visitors.
Support nurse manager, pharmacy manager, and operation director with office-related tasks as requested.
Assist executive assistants with any assigned tasks including but not limited to on-site visits by the executive team.
Train new staff on the use of basic office equipment including but not limited to phone system use, copier, and postage machine.