Administrative Assistant

SSA Marine•Metairie, LA

25d•Onsite

About The Position

The Administrative Assistant is responsible for a variety of functions, such as IT, payroll, and other general administrative duties. They also assist with the corporate safety program and benefits administration of the facility.

Requirements

Minimum 1 year of experience in a related operations or logistics environment (experience in payroll and accounts payable a strong plus).
Strong understanding of safety protocols and a commitment to maintaining a safe work environment.
Excellent attention to detail and accuracy.
Proficient in Microsoft Office Suite.
Excellent communication and interpersonal skills.
Ability to work independently and as part of a team.
Some knowledge of shipping industry from a vocational education institute, apprenticeship, on the job training and/or similar work experience.
Highly organized and flexible.
Detailed oriented and works with a high degree of accuracy.
Working knowledge of email, scheduling and Microsoft systems.
Valid Driver’s License.
Valid TWIC card is required.

Responsibilities

Answers and direct phone calls.
Manages locations union payroll and benefits administration, this would include understanding proper taxation of employer paid benefits.
Process timely garnishment calculations and compliance management procedures for union employees.
Develop and provide financial reporting as needed.
Responsible for general administrative functions of the operation.
Serves as a go-to for general office inquires.
Ensure accuracy is met with calculating and reporting on sensitive financial numbers for the operation.
Participates in hiring process with new hire orientation to include I9 verification.
Partners with Management regarding disciplinary documents and termination paperwork.
Assist Office Management with daily tasks to include reports and general administrative items.
Have a basic knowledge of compliance under HAZMAT and OSHA Regulations. This would include reporting any incidents to the supervisory immediately.
Inventory management to ensure there is a sufficient supply in office inventory; this would include ordering supplies, maintaining an organized supply area, waybill lading, cost analyst and projection.
Institutes internal written and verbal process and procedures.
Answer and direct phone calls to appropriate personnel in a courteous manner.
Maintain records management in an efficient and confidential manner.
Be aware of surroundings to maintain a safe and injury free work environment.
Responsible for special tasks requested by management and/or supervisor.
Submit weekly progress reports and ensure data is accurate.
Ensures accuracy of payroll related items for union companies and timely payments on non-benefit related deductions such as Union Dues.
Maintain file issues between ADP systems and Union Payroll systems.
Other duties as assigned.