Administrative Assistant
Kiddie Academy of Collierville•Collierville, TN
•Onsite
About The Position
This role is crucial for maintaining the smooth operation of the academy by supporting staff, parents, and students. The Administrative Assistant plays a key part in daily operations, record-keeping, communication, and event planning, ensuring a positive and efficient environment.
Requirements
- Child care credentials
- 2 years’ experience working in a child care center
- Must be able to work an average of 40 hours per week
- Must be able to lift no less than 40 pounds
- Ability to multitask
- Ability to work under pressure
- Time management
- Flexibility
- Able to prioritize tasks
Responsibilities
- Develops and maintains positive, professional, working relationships with staff.
- Takes an active role in planning and participating in academy activities (staff meetings, training sessions, open houses, and family/school-wide events).
- Manages and maintains reports and logs.
- Accepts all work assignments in the event regularly scheduled personnel are not available.
- Assists in daily supervision of staff; keeps director apprised with staff concerns and situations needing attention.
- Completes and submits required paperwork and record-keeping on a timely basis, maintaining an organized, up-to-date manner.
- Develops and actively maintains positive communication with parents.
- Assists with new hire on-boarding, including offering new staff orientation and training.
- Orders paper, office, and classroom supplies.
- Monitors all topical ointments and permission slips to ensure they meet state and company requirements.
- Organizes permission slips for field trips.
- Reviews all children’s daily reports for accuracy, including dietary restrictions and daily pictures.
- Passes out supplies and deliveries, keeping a record of what is ordered and what was delivered.
- Answers phones and email in a timely manner while offering the most up-to-date information.
- Recognizes parent concerns and reports them to the director.
- Assists with enrollment inquiries, follow-up, and facility tours in order to increase enrollment.
- Transports children on the school bus as needed.
- Performs other similar or related duties as necessary.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
