SSSV - Administrative Assistant

County of Chester•Justice Center - West Chester, PA

3d•Onsite

About The Position

The SSS V provides advanced administrative support and clerical duties within their respective department. This person must have excellent organization, computer and typing skills. A criminal background check is required.

Requirements

High School Diploma or General Education Degree (GED).
Minimum of one year of general office experience.
Intermediate skills in using a personal computer and various software packages
Excellent verbal and written communication skills.
Strong typing skills (minimum of 55 wpm).
Ability to use office machines (fax, copier, calculator, etc.).
Strong interpersonal skills.
Proficiency in grammar and spelling.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
This position may require a general understanding of human resource guidelines.
Ability to work as part of a team.
Flexibility.
Ability to interface effectively with all levels of County management.

Nice To Haves

Paralegal skills preferred but not required.
Associate's degree from an accredited college or university with courses in Office Administration, or equivalent combination of education and experience.
Excellent ability to establish priorities, work independently, and proceed with objectives without supervision.
At least two years of customer service experience.
Ability to establish priorities and carry tasks to completion.
Excellent ability to handle and resolve recurring problems.
Ability to multi-task.
Ability to use all office equipment.
Accurate and detail oriented.
Excellent time management and organizational skills.
Strong knowledge of county policies and procedure.

Responsibilities

Process incoming files.
Type letters to defendants and defense attorneys with instructions regarding their case.
Type stipulations, court orders and other legal documents.
Process adult probation department requests for petitions for removal and ARD extensions.
Type ARD hearing list and Email it to Court Administration and Adult Probation.
Type general correspondence regarding cases.
Transcribe preliminary hearing tapes, 9-1-1 calls, wire taps, due diligence letters, etc.
Copy police reports and forward to defense attorneys.
Provide court orders, petitions, cost sheets, etc. to other courthouse departments.
Process continuance requests.
Create boards and exhibits for trials.
Enter information into the Court Management System database.
Maintain monthly statistics.
Maintain all current files and prepare files for disposal when defendant's probation is completed.
Create and maintain database/tracking system of forfeiture files and cases.
Handle miscellaneous questions and issues that arise on a day-to-day basis from attorneys and other support staff.
Order and distribute office supplies.
Run errands within and outside courthouse.
Back-up to secretary, as required.
Must be able to comprehend and implement the Rules of Criminal Procedures as they relate to office procedures.