Administrative Assistant

EBA Engineering • Laurel, MD

11h

About The Position

EBA Engineering, Inc. (EBA) is actively seeking an Administrative Assistant to support the day-to-day administrative, organizational, and operational needs of our Marketing and Construction Management & Inspection (CMI) groups. The position includes a mix of general administrative support, event coordination, and marketing assistance. If you thrive in a fast-paced A/E/C environment and enjoy supporting both technical and marketing initiatives, we encourage you to apply today!

Requirements

• An associate's degree in marketing, business administration, communications, or a related field (or equivalent experience).
• Excellent written and verbal communication skills, with attention to detail in document production.
• Strong organizational and time management skills with the ability to manage multiple deadlines.
• Proficiency in Microsoft 365 (Outlook, Word, Excel, and PowerPoint).
• Ability to manage and maintain accurate records.

Nice To Haves

• 2+ years of administrative, marketing, or proposal coordination experience, preferably in the A/E/C industry.
• Prior experience supporting project managers, resident engineers, or construction inspection staff.

Responsibilities

• Assisting with the development of proposal sections, forms, statements of qualifications, brochures, and presentations.
• Coordinating conferences, industry events, internal meetings, and employee engagement initiatives.
• Updating and maintaining employee resumes and project profiles in Deltek Vantagepoint for marketing and proposal use.
• Tracking and maintaining professional licenses, certifications, training records, and renewals.
• Coordinating and tracking staff registrations for training programs, certifications, conferences, and professional development opportunities.
• Supporting CMI new hire onboarding, including scheduling, equipment coordination, and first-day preparation.
• Assisting with project documentation, submittals, and deliverables.
• Assisting with timesheet tracking and expense reports.
• Preparing reports and meeting materials; scheduling meetings; entering and maintaining CRM data, including opportunities and business development activities; and supporting general office functions such as greeting visitors and answering phones.

Benefits

• Competitive salary and comprehensive compensation package
• Health benefits encompassing medical, dental, vision, and prescription coverage
• Participation in a wellness rewards program designed to reduce or eliminate medical deductibles
• A 401(k) plan with matching contributions from the company
• Flexible spending accounts
• Coverage for short- and long-term disability insurance
• Life insurance benefits
• Paid holidays and vacation time
• Reimbursement for tuition, certifications, and licensure

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree