Administrative Assistant
About The Position
Pinchin’s Sudbury office is offering a 4‑month opportunity, with the potential to be eligible for a full-time opportunity, to support general office operations and day‑to‑day administrative activities. This is a fast‑paced role that requires a pleasant, helpful demeanor, strong communication skills, and the ability to interact effectively with all levels of the organization. Pinchin makes buildings and environments better. We are a multidisciplinary engineering and consulting firm with offices across North America. Our teams bring together expertise in environmental services, compliance, building science and resiliency, occupational health and safety, sustainability, and engineering. We help clients create safe, healthy, and higher performing places through solutions that reflect innovation, care, and deep technical insight. At Pinchin, we empower our people uphold unwavering principles and work with purpose to create better outcomes for our clients, communities, and environments. Pinchin is seeking an Administrative Assistant to join our team in Sudbury. This role reports to the Operations Manager. The Administrative team at Pinchin provides essential operational and administrative support that keeps projects, offices, and teams running smoothly. Working closely with technical staff, project managers, and leadership, the department supports document preparation, coordination, communication, and day‑to‑day office functions, enabling teams to deliver high‑quality consulting services efficiently and professionally.
Requirements
- Secretarial, Administrative Assistant, Business Administration or Business Computer Course Diploma (or work experience equivalent)
- Entry-level to 2 years administrative experience an asset
- Advanced understanding of Microsoft Office products (Word, Excel, etc.)
- Strong communication and organizational skills
- Ability to multi-task, with high attention to detail
- Ability to complete tasks with minimal supervision under strict deadlines
- Strong interpersonal skills, with an aptitude for working with all levels of the organization
Nice To Haves
- Experience using a project-based accounting system considered an asset
Responsibilities
- Format and finalize reports
- Work with incoming and outgoing mail and courier packages
- Data Entry, file preparation and management
- Coordinate meetings and employee travel
- Order office and kitchen supplies
- Assist project managers with project related requests
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What This Job Offers
Career Level
Entry Level
Education Level
No Education Listed
