Administrative Assistant

Michael Baker International•Ocean Springs, MS

1d•Onsite

About The Position

Michael Baker is seeking an Administrative Assistant to join the team in Ocean Springs, MS! In this role, you’ll be an essential part of the team—serving as the first point of contact for visitors and helping keep daily operations running smoothly. You’ll partner closely with the Office Executive and engineering professionals, playing a key role in supporting project delivery, coordinating office activities, and helping create a welcoming and efficient work environment.

Requirements

High school diploma with 4+ years of administrative support experience
Strong communication skills, both written and verbal, with a polished and professional presence
Highly organized, detail-oriented, and able to manage multiple priorities effectively
Proficiency in Microsoft 365 (Word, Excel, Outlook, Teams, PowerPoint)
Ability to quickly learn internal systems, processes, and company services
A proactive, team-oriented mindset with a willingness to jump in where needed

Nice To Haves

Experience in the Architecture, Engineering, or Construction (AEC) industry is a plus

Responsibilities

Create a positive first impression by welcoming visitors and managing incoming calls with professionalism and courtesy
Provide day-to-day administrative support to office leadership and technical staff
Prepare and format meeting minutes, reports, subconsultant agreements, and other project documentation
Review and process vendor invoices before submitting to AP/AR
Coordinate travel arrangements and assist with expense reporting
Schedule and organize meetings, including Teams video conferencing
Support the preparation, editing, printing, and assembly of reports and proposal materials
Manage incoming/outgoing mail, deliveries, and courier packages
Maintain office organization, including supplies, common areas, and general upkeep
Order and track office and field supplies
Assist with company vehicle records and mileage tracking