Administrative Assistant

Alamo Group Inc.•Geismar, OH

10d•Onsite

About The Position

Super Products is currently accepting applications to fill the position of Administrative Assistant at its facility in Geismar, LA. This position provides various administrative and clerical support for the Regional Office, with the primary function being to support the rental, service, parts, and sales operations of the Regional Office. Responsibilities include accounts payable, accounts receivable, maintaining accurate database information, creating and distributing reports, customer correspondence, and managing the storage and retrieval of information.

Requirements

High School diploma or GED equivalent
Minimum five (5) years, verifiable, administrative/clerical experience
Excellent communication and interpersonal skills. Must present a pleasant and professional demeanor at all times
Strong business writing skills including the formatting of various types of correspondence
Must be very organized and possess the ability to multi-task
Self-motivated shows complete accountability is timely in all assignments
Establishes credibility and trust easily, respects confidentiality and ethical standards; both internal and external with customer data and communications
Very proficient with Word, Excel, Powerpoint, QuickBooks, Outlook, and keyboarding skills
Proficient in the operation of basic office machines, copiers, scanners, UPS and FedEx methods

Nice To Haves

Prefer experience in a service based business environment

Responsibilities

Maintain the rental and accounting software
Compile and distribute reports per schedule
Manage the customer files including the responsibility of distributing rental agreements, all required documents and insurance requirements
Collect and distribute IFTA reporting data including GPS monitoring
Maintain inventory of promotional and printed form materials
Generate and distribute invoices per rental schedule and conduct collection calls as required
Local accounts payables
Assist in and conduct parts sales on an as-needed basis
Rotational, after hours, or weekend work may be required during peak seasonal demands