Administrative Assistant

Whitestone Associates•Allentown, PA

15h•Onsite

About The Position

Whitestone Associates, Inc., a 100% employee-owned company and leading provider of environmental and geotechnical engineering and consulting services throughout the eastern US, is currently recruiting for an Administrative Assistant to join their team. This is a tremendous opportunity for qualified candidates to join and contribute to the growth of a 100% employee-owned, engineering firm. The position is located in Allentown, PA.

Requirements

Highschool Diploma or equivalent required
1+ year of administrative and/or project team support in an office setting
Excellent typing ability, with an emphasis on accuracy and attention to detail
Proficient in Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat Writer
Strong oral and written communication skills
Excellent spelling, grammar, and proofreading abilities
Prior experience in a fast-paced, multitasking environment

Nice To Haves

AS or BS Degree preferred
Previous experience in architecture, engineering, and construction firms highly preferred

Responsibilities

Assist in the preparation, review, and editing of technical reports
Coordinate with project teams to gather necessary information and ensure accurate documentation
Research property information using internet sources and in-house documentation
Set up new projects
Create file tree on network and physical file folders
Create team-specific documents for use with project tracking
Maintain job files adhering to company standards
Act as a liaison between clients, agencies, and project managers
Support the preparation of client proposals
Research and compile reports, plans, and applications for submittal to state and local agencies
Prepare hearing folders and exhibits for use at public hearings
Maintain calendar for designated teams
Support business development efforts by researching potential opportunities and clients while working to schedule/coordinate meetings and presentations
Provide assistance to senior staff in other areas as needed

Benefits

Whitestone's Employee Stock Ownership Program (offered at no cost to each eligible employee)
Medical Insurance
Dental Insurance
Health & Dependent Care Flexible Spending Accounts
Traditional & Roth 401K Plans with Company Match
Long Term & Short Term Disability Insurance
Company-Sponsored Life & AD&D Insurance
Multiple AFLAC Insurance Products
Pet Insurance
Identity Theft Protection
Multiple Corporate Discount Programs