Administrative Assistant (Admin)

ADAMS AND ASSOCIATES INC • Town of Bethlehem, NY

11d • $21 - $21 • Onsite

About The Position

Glenmont Job Corps Center is looking for a dependable, detail-oriented, and organized Administrative Assistant to support our Finance & Administration Department. This role provides essential clerical and administrative support while helping ensure important reports, communications, records, and daily assignments are completed accurately and on time. The position functions as an office coordinator, administrative support specialist, and organizational problem-solver.

Requirements

• High School diploma or equivalent REQUIRED
• A minimum of three years secretarial or administrative support experience is required.
• Computer literacy and proficiency in Microsoft Office Suite of applications is required.

Nice To Haves

• Degree or certification from an accredited or relevant certified training program or school preferred.

Responsibilities

• Prepare correspondence, maintain records, organize documents, process mail, and assist with daily office operations.
• Conduct research, prepare statistical reports, track important information, and ensure required documents and deliverables are completed on time.
• Arrange meetings, conference calls, appointments, and travel when needed.
• Assist with coordinating student transportation arrangements, scheduling transportation needs, communicating with appropriate staff and transportation providers, and maintaining accurate transportation-related records.
• Update and organize information using applicable Job Corps and Company systems, databases, and administrative tools.
• Draft, proofread, and distribute correspondence while helping maintain accurate internal and external communications.
• Help coordinate the weekly Center newsletter, gather departmental updates, and prepare meeting minutes.
• Work with employees, leadership, and other departments to address administrative needs and keep assignments moving forward.
• Protect sensitive information, maintain accurate records, and follow all applicable confidentiality and data integrity requirements.

Benefits

• Consistent Weekday Schedule — Monday through Friday, 8:00 AM–5:00 PM
• Put Your Organizational Skills to Work — Help manage important records, communications, and daily office activities.
• Support Transportation Coordination — Help organize transportation logistics and ensure important arrangements are communicated and documented.
• Work With Different Departments — Collaborate with staff throughout the Center.
• Build Administrative Experience — Gain exposure to reporting, documentation, office systems, and Center operations.
• Mission-Driven Environment — Support an organization dedicated to helping young adults succeed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED