Administrative Assistant

Rifenburg • City of Syracuse, NY

4d • $21 - $30 • Onsite

About The Position

The Office Administrator is responsible for the smooth running of the general office operations. This individual must have good communication skills, excellent problem-solving skills and the ability to quickly adapt to varying conditions and needs.

Requirements

• Strong organizational and prioritizing skills
• Ability to multi-task
• Computer skills MS Excel and Word software programs; Familiarity with Timberline preferred.
• Efficient verbal and written communication
• Accurate data entry
• Moderate analysis and interpretation required for problem solving
• Ability to work with teams and other divisions independent judgment required using existing guidelines to determine work methods

Nice To Haves

• Understanding of office management in a construction office.
• Associate's degree preferred.

Responsibilities

• Answer phones and relate messages accurately.
• Match and code invoices. Check for accuracy and distribute appropriately for approval.
• Exchange information daily with Accounts Receivable to set up and invoice items.
• Record and deposit incoming payments.
• Check vendor accounts/statements for accuracy and assist in settling disputes.
• Maintain trucking records and prepare and file monthly TMT reports and Quarterly IFTA reports.
• Apply for credit approval to new vendors, request W-9s and insurance certificates.
• Process truck fleet renewal registrations
• Maintain files and records.
• Assist other personnel in administrative activities such as filing, reports, mail, or other items as requested/needed.
• Order Office Supplies.

Benefits

• Competitive Wages
• Health & Dental with generous employer contribution
• Supplemental Insurances (Vision, FSA, Dependent Care, Short-term Disability, Critical Illness, etc.)
• Paid Holidays
• Generous PTO
• Employee Stock Ownership Plan (ESOP)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree