Administrative Assistant

Horton•Westminster, SC

4d•Onsite

About The Position

Horton, Inc. has an opening for an Administrative Assistant to work at our location in Westminster, SC. This job is onsite Monday-Friday. Regular hours are 7:30 am- 4:30 pm Monday-Thursday and 8:00 am - 12:00 pm on Friday. The Administrative Assistant position answers the company telephone and greets customers arriving at the front lobby. This role performs a variety of office and clerical duties as well as coordinating activities and aiding company managers. They also provide administrative support for daily operations. As a global leader in thermal control for power systems, Horton offers a variety of technologies for transportation and industrial applications to operate at the optimal temperature — even in the most demanding conditions. For over 70 years, the organization has been an integral partner to companies worldwide providing innovative and reliable engine cooling solutions for heavy-duty vehicles and equipment.

Requirements

Requires a high school diploma or equivalent (GED), plus two years of closely related office administration experience.
Self-direction
Organization
Strong communication skills
Customer Service abilities
Must be authorized to work in the United States.
No Visa sponsorship provided now or in the future for this position.

Responsibilities

Provides general clerical and administrative support for daily operation at the plant.
Answers the company telephone in a timely and professional manner; forwards calls to the correct extension or takes and relays messages.
Greets visitors to the facility and monitors security by requiring all visitors to follow proper entry procedures; ensures that all first-time contractors receive contractor safety training and sign a record of completion.
Delivers broad administrative and operational support for the company and management, including, but not limited to: Assists with the production of documents and distribution of materials for management such as evacuation lists, weekly huddle agendas, training records, etc.
Monitors and maintains inventory for the office, canteen, and first-aid supplies.
Helps coordinate company functions such as customer visits; employee events or celebrations, plantwide meals, fundraising initiatives, and our annual family day.
Assists with the data entry and record keeping for training and safety records.
Handles paperwork and completes scanning, copying, and filing of documents.
Monitors requests for charitable giving, completes paperwork, records donations.
Prepares birthday and anniversary cards for associates each month.
Updates and posts PowerPoint presentations on facility monitors as needed.
Enters safety incidents into EHS Velocity for tracking purposes; collects, records, maintains safety cards (suggestions, near-misses, incidents).
Assists Human Resources with distributing plantwide announcements or communications (emails, memos, flyers).
Provides general support to all associates by answering front-line questions, retrieving information, providing documents, and assisting with the Human Resource Information System (UKG/UltiPro).
Checks mail daily and distributes to employees.
Other administrative support duties as assigned.