Administrative Assistant (29869)

PENTAGON TECHNOLOGIES GROUP INC•Chandler, AZ

164d•$25 - $27•Onsite

About The Position

Pentagon Technologies, Inc. is a global company with operations in over ten countries and is a leader in providing mission-critical semiconductor services. We are seeking outstanding candidates to join our team during a period of unprecedented growth in our industry. The Administrative Assistant will be well-organized, efficient, able to prioritize duties, and detail-oriented with a high level of accuracy. This role requires sound judgment, timely decision-making, problem-solving skills, exceptional follow-up abilities, and the capacity to work well under pressure.

Requirements

2+ years of experience in an administrative role; Construction environment considered a strong asset.
High school diploma or equivalent
Proficiency with Microsoft Office Suite
Proficiency in Canva
Organized and self motivated
Ability to handle confidential information with discretion
Ability to work in a fast paced environment and be flexible
Able to prioritize competing deadlines and manage a high volume workload efficiently

Responsibilities

Perform general office duties and miscellaneous tasks as assigned.
Organize and maintain file system, file correspondence and other records.
Make copies of correspondence and other printed material.
Prepare outgoing mail and correspondence.
Compose and type routine correspondence and spreadsheets.
Create and track work requests.
Assist with the timesheet and invoicing process for assigned departments.
Perform administrative duties such as coding documents, copying, scanning, printing, binding, collating, data entry, research, etc.
Anticipate future needs and respond to changing situations.
Manage conflicting priorities, including organizing workflow and teaming up with colleagues to accomplish tasks and balance workloads.
Research and prepare reports relating to departmental projects and activities.
Receive and screen telephone calls, answer questions, and take accurate messages.
Handle all incoming mail, then scan, date, distribute and file.
Plan and manage marketing activities for conferences, events, and meetings.
Perform special projects as assigned.