Administrative Assistant

Abbott • Santa Clara, CA

4d • Onsite

About The Position

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 115,000 colleagues serve people in more than 160 countries. Working at Abbott At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to: Career development with an international company where you can grow the career you dream of. Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year An excellent retirement savings plan with high employer contribution Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree. A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.

Requirements

• High School Diploma/GED
• Minimum 3 years relevant admin experience
• Operates with general instruction and some supervision
• Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook
• Keyboard use (greater or equal to 50% of the workday)

Nice To Haves

• Intermediate to advanced knowledge and understanding of business processes and requirements

Responsibilities

• Answering phones
• Calendar management
• Scheduling travel
• Managing correspondence and scheduling couriers
• Processing expense reports
• Meeting/event planning
• Creating or modifying business documents
• Preparing presentations from source materials
• Handling teleconference and BlackBerry setups
• Acting as a liaison for remote access issues
• Tracking budget expenditures
• Coordinating and maintaining departmental files, as assigned, in compliance with corporate and government regulations
• Following purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable)
• Ordering business cards and stationery
• Using intermediate to advanced software skills to perform work assigned
• Using and understanding Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable)
• Coordinating new employee office set-ups and onboarding
• Training/coordinating work for new administrative assistants
• Consistently interacting with high-level executives
• Maintaining and managing calendars, including meeting and travel scheduling and domestic and international travel arrangements
• Proactively identifying and resolving scheduling conflicts
• Primary point of contact for manager’s schedule

Benefits

• Free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year
• Excellent retirement savings plan with high employer contribution
• Tuition reimbursement
• Freedom 2 Save student debt program
• FreeU education benefit

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED