Administrative Assistant

TMS America • Plano, TX

8d • Onsite

About The Position

The Administrative Assistant will be responsible for accurately entering client profile data into the corporate ERP system, responding to routine client inquiries, service requests, and follow-up tracking via email and phone. This role also involves generating client invoices, processing accounts receivable documentation, and logging daily payments. Additionally, the Administrative Assistant will greet office visitors, manage front desk entry, and direct individuals to appropriate internal personnel. The position requires monitoring office supply inventories and placing weekly replacement orders.

Requirements

• 1+ years of office administration, administrative support, or customer service experience.
• Conversational English language proficiency to handle basic local office inquiries.
• Business-level Japanese language proficiency to communicate with corporate stakeholders.
• High school diploma or equivalent required.
• 1+ years of experience utilizing Microsoft Office suite (Word, Excel, Outlook).

Nice To Haves

• Prior U.S. corporate office work experience is preferred but not required.
• Associate or Bachelor's degree preferred.

Responsibilities

• Enter client profile data accurately into the corporate ERP system.
• Respond to routine client inquiries, service requests, and follow-up tracking via email and phone.
• Generate client invoices, process accounts receivable documentation, and log daily payments.
• Greet office visitors, manage front desk entry, and direct individuals to appropriate internal personnel.
• Monitor office supply inventories, and place weekly replacement orders.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED