Administrative Assistant

BerryDunn • Portland, ME

19d • $25 - $29 • Onsite

About The Position

BerryDunn is seeking an Administrative Assistant to play an important role in supporting our assurance, tax, and advisory teams. In this highly visible, on-site role, you will help keep teams organized, meetings and priorities moving, and day-to-day operations running smoothly. This is a great opportunity for someone who enjoys variety, takes pride in being dependable and detail-oriented, and wants to grow within a collaborative professional services environment. As you build familiarity with our teams, systems, and processes, you’ll have opportunities to take on additional responsibilities and expand your impact. This is an on-site Monday through Friday position in our Portland, ME office. You will report to the respective Practice Group Lead. Travel Expectations: This role requires minimal travel, less than 10% per year.

Requirements

• Knowledge of office systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office 365 (MS Word, MS Excel and MS PowerPoint)
• Proficiency in Adobe Acrobat
• Excellent time management skills and the ability to prioritize work
• Ability to address issues independently and find solutions without always needing to escalate.
• Attention to detail
• Excellent written and verbal communication skills

Nice To Haves

• Experience in SharePoint a plus
• Experience with CoPilot preferred

Responsibilities

• Maintain and update practice group organization charts
• Liaison for practice group related slides and materials
• Scheduling internal meetings
• Note taking for internal meetings
• Creating agendas for internal meetings
• Documenting and distributing meeting outcomes
• Maintain and update Practice Group (PG) SharePoint site and files
• Organize and keep documents filed and updated, as needed
• Communication with those that have not submitted their time
• Liaison with Assurance, Tax & Advisory Team Services Support (ATATSS) for onboarding partners and supervisors
• Tracking and scheduling for BerryDunn’s performance management program
• Tracking of team members’ specific skill sets and subject matter expertise (update on an annual basis)
• Liaison for tracking employee time budget submissions
• Booking travel and accommodations
• Production, logistics and planning for events, such as: team lunches, training days, virtual meetings.
• Catering for events (or liaise with office admin to do this)
• Reserving conference rooms
• Booking blocks of hotel rooms
• Setting up Teams/Zoom for events
• Preparing PowerPoint (PPT) slide decks for events
• Printing materials for events
• Virtual meeting production: scheduling Teams/Zoom, breakout rooms, monitoring chat rooms
• Communication bridge between ATATSS, Practice Group Leader’s (PGL’s), and Principals
• Attend business planning meetings and keep PGs on track while planning for business plans
• Formatting and proofing documents and PPT presentations
• Updating schedules in ProStaff and running scheduling reports as requested.
• Updating SalesForce and printing SalesForce reports, as requested
• Other administrative duties as requested by the Practice Group Leader

Benefits

• Support for physical, mental, career, social, and financial well-being
• Reasonable accommodation during the application or interview process or to perform essential job functions

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed