Administrative Assistant

Community Foundation Of The Fox River Valley • Aurora, IL

19d • Onsite

About The Position

The Administrative Assistant is responsible for providing general administrative support to the Foundation's senior leadership and staff. The Administrative Assistant offers a welcoming and supportive environment for all the Foundation’s stakeholders. The daily activities fluctuate depending on the organization's needs. Responsibilities for this position include, but are not limited to, the following, in addition to other duties as assigned by the President and CEO. The individual must be able to adapt to the ebbs and flows of the office, handling various tasks simultaneously from all staff and stakeholders. It is a high-paced environment with a small, but determined and enthusiastic team.

Requirements

• Highly organized and creative, with extreme attention to detail
• Outstanding communication and interpersonal skills
• Proficient computer skills
• Experience with databases and software packages, including Microsoft Office 365.
• Ability to manage multiple tasks simultaneously

Nice To Haves

• Bachelor’s Degree preferred
• Not-for-Profit experience is a plus
• Event experience is preferred

Responsibilities

• Receive phone calls and walk-ins from stakeholders and provide support or direct them to the appropriate staff
• Receive and disseminate Foundation mail, including pick-ups from the post office, bulk mailings, etc. as needed.
• Coordinated internal Foundation calendar as it relates to staff meetings, holidays, etc.;
• Coordinate Foundation meetings and events, including assisting in ordering food and refreshments, assisting in planning event locations, and confirming attendance.
• Keep the office and all supplies organized.
• Support staff with various office activities, including data entry, scanning of documents, compiling reports, preparing packets of materials, and miscellaneous items as needed for programs.
• Support the President and CEO with scheduling and coordinating meetings with internal and external stakeholders, donors, and partners as needed;
• Assist the President and CEO with reports for the meetings, as needed.
• Coordinate board of directors and executive committee meetings as needed.
• Prepare minutes for meetings as needed.
• Assist in supporting the Board of Directors and other stakeholders, as needed.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level