Administrative Assistant

Dashiell•Sulphur, LA

1d•Onsite

About The Position

Dashiell is a leading national provider of technical services to the electric utility, power generation, industrial, renewable and energy industries. These services include planning and systems studies, design and engineering, maintenance and testing, program management, construction, and turnkey EPC projects. Built on 50 years of experience handling large scale complex projects; Dashiell is unique in that we are a turnkey Engineering, Construction, and Testing company that specializes in medium and high voltage electrical infrastructure. The Administrative Assistant will provide clerical support with minimal supervision as well as support service to the field service group.

Requirements

High school diploma or equivalent is required.
Three or more years of administrative support experience is required
Demonstrated proficiency with Microsoft Office Suite (Outlook, Word, Excel)
Demonstrated attention to detail to accurately complete tasks
Ability to define problems, collect data, establish facts, and draw valid conclusions
Proven communication skills, both oral and written, to convey thoughts, ideas, and facts to a diverse group of individuals including administrators, technicians, sales, and senior management
Ability to prioritize and work in a fast-paced environment to meet all deadlines
Ability to work effectively in a team-based environment
Must be at least 18 years of age and legally authorized to work in the United States on a permanent basis without visa sponsorship.

Nice To Haves

Associates or Bachelor’s degree in Business or equivalent field is preferred.
Experience in the construction industry is preferred.

Responsibilities

Prepare transmittal package to be distributed to clients which includes: typing transmittal letters, managing drawing lists, following up with reminders.
Scanning and filing checklists and drawings.
Use of the document management system that records the receipt of and submission of Dashiell drawings, vendor drawings and subcontractor drawings
Track all vendor drawings and monitor status updates
Track comments received and initiate reminders from internal engineers and external clients
Responsible for monthly departmental credit card logs/expense reports; distribute to teams, compile and check validity of information submitted, collect backup documents
Coordinate the scheduling and set up of in-house training seminars and meetings, including lunch arrangements for large groups and holiday events
Coordinate new hire on boarding tasks
Ability to wear multiple hats when needed supporting other departments
Make travel arrangements as required and update travel calendar
Perform engineering support tasks and general office duties such as answering the phone, accepting packages, sorting/distributing mail and ordering supplies
Ability to lift 10lbs on a regular basis and up to 25lbs when necessary
Ability to stand for long periods of time
Other duties as required.