Administrative Assistant

Affiliated Monitoring•Union, NJ

About The Position

The Administrative Assistant supports daily office operations, provides administrative assistance to leadership, and helps execute internal events and special projects. This role is ideal for a highly organized, detail-oriented, resourceful professional looking to build experience in corporate operations and explore how different functions operate. Recent graduates or candidates with limited professional experience are encouraged to apply.

Requirements

Associate’s degree or equivalent relevant experience required
Reliable personal transportation to occasionally support responsibilities across two offices located 5 minutes apart required
1+ year professional experience preferred
Strong organizational and time management skills, and exceptional follow-through
Proven accountability and reliability, with the ability to manage competing priorities without missing deadlines
Polished, professional communication skills, including strong written correspondence and copy-editing capabilities
Proficiency in Microsoft Office
Interest in leveraging AI tools to improve the efficiency of administrative workflows
Highly meticulous attention to detail

Responsibilities

Provide overflow administrative support to senior leaders and their administrative teams
Assist with travel coordination, scheduling logistics, and meeting reminders
Prepare meeting rooms, materials, and badges
Document and maintain administrative processes to support operational efficiency
Assist with internal and external events, including catering and room setup
Maintain shipping logs and inventory records
Maintain storage area inventory and coordinate branded merchandise distribution
Manage front desk coverage and visitor experience
Coordinate daily executive lunches
Support ad hoc administrative requests
Conduct research and gather vendor quotes