Part-Time Bilingual Administrative Assistant (Japanese-English)

EOS Accountants LLP•Torrance, CA

About The Position

The role of Administrative Staff is to provide administrative, secretarial, clerical and accounting support to maintain an efficient office environment.

Requirements

Proven administrative or assistant experience
Excellent time management skills and ability to prioritize work
Attention to detail and problem-solving skills
Competent computer skills including MS Office, Excel, or equivalents
Internet skills including use of e-mails, group messaging and data collection
Proficient business-level English and Japanese (speaking and writing) skills required
Reliable
Team player

Responsibilities

Answer phones and transfer to the appropriate staff member
Take and distribute accurate messages
Greet public and clients and direct them to the correct staff member
Coordinate messenger and courier service
Receive, sort and distribute incoming mail
Monitor incoming emails and answer or forward as required
Prepare outgoing mail for distribution, including FedEx packages requested by the management
Fax, scan and copy documents
Maintain office filing and storage systems
Update and maintain databases such as mailing lists, contact lists and client information
Retrieve information when requested
Update and maintain internal staff contact lists
Type documents, reports and correspondence
Coordinate and organize appointments and meetings
Assist with event planning and implementation
Monitor, maintain and order office supplies, as well as break-room products
Perform work related errands as requested such as going to the post office and bank
Keep office area clean and tidy
Set up cubicle/room/counter for new hires, and clean up after separation
Schedule pick-up requests with shredding company
Accounts payable duties, including issuing checks, scanning and uploading invoices and payments to EFE
Issue invoices and mail to clients or forward PDF copy to engagement staff for e-mail
Print out, assemble and bind financial statements
Assemble individual tax returns and send out to clients