Administrative Assistant

Thomas Industrial Coatings•Pevely, MO

About The Position

POSITION SUMMARY: Reporting to Vice-President of Business Development and Vice-President of Operations this position provides essential clerical support to ensure process efficiency. The position will also assist in the management of the company IT program and participate in a wide range of logistical tasks to assist all departments. Thomas Industrial Coatings is an Equal Opportunity Employer.

Requirements

Utilize excellent written and verbal communication skills
Ability to perform computations with reasonable speed and accuracy
Ability to multi-task and manage an office routine with consistency
Excellent organizational and time management skills
Ability to handle projects and communications of highly sensitive and confidential nature, where discretion and diplomacy are critical
Familiarity with clerical practices, office procedures, and automated equipment
Communicate effectively to vendors and customers
Proficiency in Microsoft Office (Excel, Word, and PowerPoint), iPad/ iPhone-based applications, as well as proprietary software required
High school graduate or equivalent
Greater than 5 years of office experience preferred

Nice To Haves

Notary certification preferred

Responsibilities

Manage office entry way and direct all invited entrants to the appropriate personnel
Order office supplies for the efficiency of the building
Answer main office phone line and direct calls to appropriate personnel
Maintain and distribute company contact information
Assist in daily management of the company IT program
Provide onsite or remote IT support to staff and manage user accounts/ profiles
Assist in software management
Assist in daily management of the company driver eligibility and DOT programs
Maintain office meeting calendar
Assist in the coordination, management, administration, and logistics of events
Carry out an efficient documentation filing system
Assist with marketing and public relations
Assist the operations and business development departments in executing processes
Perform other duties as assigned