AS Administrative Assistant
About The Position
At Rehmann, each and every one of our associates plays a pivotal role in the Firm’s success. When you join our team, you can count on exceptional support, encouragement, and guidance from your colleagues and from leadership. No matter where you want to go in your career, Rehmann can help you get there. Whether you’re in the early stages of your professional journey or you’re further down your path, we’re focused on helping you achieve your goals – whatever they may be. When you join Rehmann, you are part of a culture that Puts People First and aims to help everyone reach their fullest potential. Let us show you all the ways we can Empower Your Purpose. Rehmann is a professional advisory firm that provides accounting and assurance, business solutions and outsourcing, specialized consulting, and wealth management services. For over 80 years, Rehmann has provided forward-thinking solutions to our clients nationwide. With over 1,000 associates in Michigan, Ohio, and Florida, we are the momentum behind what’s possible. We focus on the business of business – allowing companies and individuals to focus on what makes them extraordinary. We help you look to the future with confidence, thanks to our unrivaled expertise and integrity. Through our partnerships with our clients and communities, we drive impact that empowers our world.
Requirements
- 2+ years in a professional office setting
- Experience coordinating the logistics of meetings and events
- Experience working in a deadline focused environment
- Strong ability to communicate verbally and in writing across all levels of the firm
- Intermediate knowledge of Microsoft Word, Adobe PDF, PowerPoint and Excel
- Ability to display a professional office demeanor and business etiquette
- Willingness to tackle new challenges and projects
- Ability to learn new processes and best practices
- Desire to find new opportunities to bring value to the role
- Ability to multi-task while providing outstanding customer service to external and internal clients
Nice To Haves
- Knowledge of various tax software packages, a plus
Responsibilities
- Making a memorable first impression to callers and visitors to our office, including ensuring that the office space is first class
- Coordinating client meetings, including scheduling & preparing conference rooms, ordering lunches, preparing materials, etc.
- Backup to answering phones
- Help with maintaining breakroom, stocking supplies, setup/clean up when office lunches are brought in.
- Scheduling and coordinating office events, such as lunch & learns, happy hours, training sessions, busy season activities, town hall meetings, etc.
- Maintaining office calendar and creating the monthly office newsletter
- Receiving/sending mail and express packages
- Utilizing various software tools and applications
- Typing correspondence, reports and other documents as needed
- Scanning, copying, printing, binding and filing projects
- Coordinating travel arrangements, hotel rooms, and rental car reservations for office associates
- Supporting local events and sponsorships, including venue selection, invitations, ordering food, name badges, swag purchases, etc.
- Coordinating registrations, payments and approvals for event participation
- Maintaining marketing materials, giveaways, collateral and supplies in the office
- Assembling physical and digital sales packets as needed for advisors
- Being a local liaison to the corporate marketing team
- Identifying office associates and activities for social media and public relations use
- Assisting with Salesforce updates, PowerPoint presentations, prospect / client list creation, etc.
Benefits
- benefits focused on physical and mental health
- paid time off for volunteering and diversity-related activities
- flexible work arrangements
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
